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Special Events Coordinator

Company: Green Bay Botanical Garden
Date Posted: April 5, 2018

Job Title: Special Events Coordinator

Department: Sales and Events

Status: Non-exempt

Reports To: Sales & Events Manager

Employment: Full-time

Position Summary:

Special Events Coordinator is responsible for planning, organizing, and executing public events for Green Bay Botanical Garden in a fast paced and dynamic environment. This position will strive to generate revenue through all assigned public events and arranges all aspects of public events.

Job Duties:

  • Manages all aspects of planning, implementing and physically executing events.
  • Manages within expense budgets and develop events that drive stated revenue numbers.
  • Arranges all aspects of public events including but not limited to: developing creative details, site mapping, managing event budgets, security, technical arrangements, coordinating vendors and volunteer plan.
  • Responsible for creating, updating and managing vendor agreements.
  • Works with vendors and suppliers to coordinate their participation in events.
  • Updates event content for marketing of assigned events.
  • Oversees cash management plans for assigned events and coordinates with accounting.
  • Works with all departments to assure highest quality experience for all visitors.
  • Works closely with volunteer services to identify volunteer needs and manage all volunteer training for managed events.
  • Maintains a positive, helpful, and solution oriented  demeanor when responding to or serving members and visitors.
  • Performs other duties as requested.

Education, Experience and Skills Required:

  • Bachelor's or Associates Degree and 3 years of event coordination experience.
  • Knowledge of Microsoft Office and/or other database programs.
  • Excellent written, verbal and interpersonal communication skills required.
  • Excellent organizational skills and extreme attention to detail plus customer services.
  • Ability to manage and organize multiple events/priorities at same time.
  • Able to work as a team, yet be the lead in handling challenging situations during an event.
  • Standing 4 or more hours; some lifting and hauling of materials up to 30 pounds is required.
  • Must be flexible in working hours and environment. Working evenings and weekends to assit with events.
  • Must have a vehicle.

Interested applicants should email cover letter and resume to by April 27, 2018.